Everyone needs a starting point, and what better than a list of phone numbers. In case anyone is AWOL she will be able to hunt them down quickly from this list (and yes the real list has full names and phone numbers). I also enclosed a rough timeline...
8:00 AM- Breakfast, Shower
10:30 AM – Order lunch for Bride, Mother of Bride, Mother of Groom, and Bridesmaids and have it delivered to Family Room for an 11:00 AM Lunch. Blue Moon Café selections to be given to DOC ahead of time.
Blue Moon Café- (928) 284-1831
11:00 AM- Quick Lunch
11:30 AM- Bridal Party Hair and Makeup. Bride scheduled first, followed by bridesmaids, and then Mothers.
Salon @ Sedona Spa- 928-203-8988
2:30 PM - Bridesmaids arrive to bridal suite bride to put on dress, jewelry. Bridesmaids’ hair and makeup done, ready to go by this time. Photographer, 2nd shooter begin shooting day. Photographer arrives at bridal suite. 2nd shooter to hook up with Groom/Groomsmen at this point.
3:30 PM- Personal Flowers Delivered to Los Abrigados Lobby, please deliver to Bride (In The Family hotel room, and the Groom will be waiting in the Lobby to be pinned)
3:45 PM- Bride & Groom to Tlaquepaque for “First Look” photography.
4:30 PM – Bridesmaids and Groomsmen to Tlaquepaque Chapel for group photos
5:00 PM- Pictures wrap up (MUST)…everyone get inside to cool off and relax…Photographers take detail pictures and pictures of guests arriving.
5:30 PM - Ceremony Starts (Processional: "New Slang" by The Shins)
6:00 PM- Ceremony Ends, (Recessional: "1901" by Phoenix) direct guests to Patio de Las Campanas. Family stays for group photos (approximately 30 minutes). Children escorted to babysitting at Los Abrigados Resort.
6:15 - 6:45 PM- Cocktail Hour, please check to see that the escort cards are in place and that the gift/guestbook table has been set up properly with “Celebrate” banner.
7:00 PM - Guests asked to be seated for dinner
7:10 PM- Grand Entrance, Bride & Groom (Music: "Strange & Beautiful" by Aqualung)
7:20 PM- First Dance
7:25 PM- Cake is cut, Dinner is immediately served. Photographers break for Dinner.
8:00 PM- Toasts. Photographers resume taking pictures.
8:30 PM- Dinner cleared, Cake is Served.
8:40 PM- Father Daughter dance, Mother son dance (Simultaneously to "My Eyes" by Travis)
8:45 PM- Dancing begins
10:00 PM- Bar Closes
11:00 PM- "Closing Time" by Semisonic to be played by DJ and announcement made that party continues at Stakes & Sticks at Los Abrigados
This is based on Mrs. Penguin's timeline. I think it goes into just enough detail for our intimate wedding and reception held in the same place. I didn't need to write travel times on mine because there aren't any. Our resort is a 1-2 minute walk from the Chapel and the patio for the reception is just another 30 seconds away.
We also enclosed copies of all our contracts, payments, and documents that are marked PAID IN FULL, as well as our seating arrangements and song request list. That way there's no confusion with anyone. I also enclosed our "very rough" setup schematic, so that she could oversee that everything was in it's place as it were.
Is there anything else I should be adding? What all are you giving your DOC or DOC fill in?